Functional requirements of Youth Center Management System with non-functional

Functional Requirements

1. User Management
   • Registration & Login: Ability for users to create accounts, log in, and manage their profiles.
   • Role-Based Access Control: Different access levels for administrators, staff, and members.
   • Profile Management: Users can update their personal information, contact details, and preferences.
2. Program Management
   • Program Scheduling: Ability to create, update, and manage programs or activities.
   • Registration: Users can register for programs or activities and view schedules.
   • Attendance Tracking: Track attendance for each program or activity.
3. Resource Management
   • Inventory Management: Track and manage resources like equipment and materials.
   • Booking System: Manage the booking of facilities and resources.
4. Communication
   • Announcements: Post announcements or updates for all users.
   • Notifications: Send notifications or reminders via email or SMS.
   • Feedback System: Allow users to provide feedback or report issues.
5. Reporting and Analytics
   • Attendance Reports: Generate reports on attendance for programs or events.
   • Usage Reports: Analyze the usage of resources and facilities.
   • User Activity: Track user engagement and activity within the system.
6. Event Management
   • Event Creation: Create and manage events, including setting dates, times, and descriptions.
   • Registration & Check-In: Handle event registrations and check-ins.
7. Payment Processing
   • Fees Collection: Manage registration fees for programs or events.
   • Payment Integration: Integrate with payment gateways for online payments.
8. Data Management
   • Data Backup: Regular backups of all system data.
   • Data Security: Ensure data privacy and protection in accordance with regulations.

Non-Functional Requirements

1. Performance
   • Response Time: The system should respond to user actions within a reasonable time frame.
   • Scalability: The system should handle increasing numbers of users and data without performance degradation.
2. Usability
   • User Interface: The system should have an intuitive and user-friendly interface.
   • Accessibility: Ensure the system is accessible to users with disabilities (e.g., compliance with WCAG guidelines).
3. Reliability
   • Availability: The system should have high availability and minimal downtime.
   • Fault Tolerance: Implement mechanisms to handle failures and ensure system reliability.
4. Security
   • Data Encryption: Use encryption for data in transit and at rest.
   • Authentication & Authorization: Ensure secure login and role-based access control.
   • Audit Trails: Maintain logs of user actions for security and compliance purposes.
5. Maintainability
   • Code Quality: Maintain clean, well-documented, and modular code.
   • Update Management: Provide a process for regular updates and patches.
6. Compatibility
   • Cross-Browser Support: Ensure the system works on various web browsers (e.g., Chrome, Firefox, Safari).
   • Mobile Compatibility: The system should be accessible and functional on mobile devices.
7. Compliance
   • Regulatory Compliance: Adhere to relevant laws and regulations, such as data protection regulations (e.g., GDPR, CCPA).
8. Backup and Recovery
   • Backup Strategy: Implement a backup strategy for data protection.
   • Disaster Recovery: Have a disaster recovery plan in place to restore services in case of major failures.