Scope of Bakery Management System Final Year Project

1. Project Overview

• Purpose: Develop a system to efficiently manage bakery operations, including inventory management, sales tracking, and customer interactions.
• Scope of Work: The system will include features for managing products, orders, inventory, employees, and customer interactions.

2. Core Features

• Product Management:
  • Product Catalog: Manage bakery items, including details such as name, description, price, and category (e.g., cakes, pastries, bread).
  • Recipe Management: Store and manage recipes, including ingredients and quantities.
  • Product Variants: Handle different sizes, flavors, or customizations for products.
• Order Management:
  • Order Processing: Capture and manage customer orders, including order status (e.g., pending, completed, delivered).
  • Order History: Track and view past orders for both customers and the bakery.
  • Custom Orders: Allow customers to place custom or special orders with specific requirements.
• Inventory Management:
  • Stock Tracking: Monitor inventory levels for raw materials and finished goods.
  • Reorder Alerts: Automated alerts for low stock levels and reorder needs.
  • Supplier Management: Manage supplier information and purchase orders.
• Sales and Payment:
  • Point of Sale (POS): Process sales transactions, generate receipts, and handle various payment methods (cash, credit/debit cards, digital payments).
  • Sales Reports: Generate reports on sales performance, revenue, and popular products.
• Customer Management:
  • Customer Profiles: Maintain records of customer details, purchase history, and preferences.
  • Loyalty Programs: Implement loyalty or rewards programs to encourage repeat business.
  • Feedback and Reviews: Collect and manage customer feedback and reviews.
• Employee Management:
  • Staff Scheduling: Manage employee schedules and shifts.
  • Payroll: Track work hours and manage payroll processing.
  • Role Management: Define roles and permissions for different employees (e.g., cashiers, bakers, managers).

3. User Roles and Permissions

• Admin:
  • Manage system settings, user accounts, and permissions.
  • Access all reports and manage overall system operations.
• Manager:
  • Oversee daily operations, manage inventory, and generate performance reports.
  • Approve or manage custom orders and special requests.
• Employee:
  • Process orders, handle payments, and update order status.
  • Manage daily inventory levels and report issues.
• Customer:
  • Place and track orders, provide feedback, and view order history.

4. Technology Stack

• Front-end: User interface development using technologies like React, Angular, or Vue.js for an intuitive and responsive experience.
• Back-end: Server-side development with frameworks such as Node.js, Django, or Ruby on Rails to handle business logic and data management.
• Database: Relational (e.g., MySQL, PostgreSQL) or NoSQL (e.g., MongoDB) database for storing product, order, and customer data.
• Payment Integration: Integration with payment gateways like Stripe, PayPal, or others for processing transactions.

5. Security and Compliance

• Data Security:
  • Encryption of sensitive data (e.g., payment information, customer details).
  • Secure user authentication and authorization mechanisms.
• Compliance:
  • Adherence to relevant regulations (e.g., PCI-DSS for payment data, GDPR for customer data privacy).

6. Deployment and Maintenance

• Deployment:
  • Options for cloud-based (e.g., AWS, Azure) or on-premises deployment.
  • Scalability considerations for handling varying loads.
• Maintenance:
  • Regular updates and bug fixes.
  • User support and system monitoring.

7. Additional Considerations

• User Training:
  • Documentation and training materials for bakery staff and managers.
• Customization:
  • Flexibility to adapt to specific bakery needs or workflows.
• Future Enhancements:
  • Potential for features like online ordering, mobile app integration, or advanced analytics.

8. Project Deliverables

• Documentation:
  • Technical documentation covering system design, architecture, and user guides.
  • Training materials for end-users.
• System:
  • A fully functional application that meets the project requirements.
• Presentation:
  • A final presentation or demo to showcase the system to stakeholders or evaluators.