Purpose: Develop a system to monitor and manage remote employees’ work activities, productivity, and performance, while ensuring compliance with company policies and improving overall efficiency.
Target Audience: Organizations with remote or distributed teams, HR departments, and team managers.
2. Core Features
User Management:
Registration and Login:
Secure authentication for employees, managers, and administrators (email/password, multi-factor authentication).
Role-based access control with permissions for different types of users (employee, manager, admin).
Profile Management:
Manage user profiles, including personal details, roles, and work-related information.
Activity Monitoring:
Application and Website Tracking:
Monitor and log the applications and websites accessed by employees during work hours.
Screenshot Capturing:
Periodically capture screenshots of employees’ screens to verify activity and engagement.
Activity Logging:
Record keystrokes, mouse movements, and application usage to gauge productivity.
Productivity Analysis:
Time Tracking:
Track time spent on different tasks, applications, and projects.
Productivity Reports:
Generate reports on employee productivity, including time spent on tasks, active vs. idle time, and application usage.
Performance Metrics:
Define and measure performance metrics based on activity data, task completion, and goals.
Communication and Collaboration:
Integration with Communication Tools:
Integrate with popular communication tools (e.g., Slack, Microsoft Teams) to monitor communication patterns and collaboration.
Activity Alerts:
Send alerts or notifications to managers or employees based on specific activity patterns or anomalies.
Compliance and Security:
Data Security:
Ensure encryption and secure access to monitoring data (HTTPS, SSL/TLS).
Privacy Compliance:
Adhere to data protection regulations (e.g., GDPR, CCPA) and ensure transparency in monitoring practices.
Policy Enforcement:
Enforce company policies related to remote work and monitor compliance.
Reporting and Analytics:
Employee Reports:
Generate detailed reports on individual employee performance, productivity, and activity.
Team and Department Reports:
Provide aggregate data on team or department performance and productivity trends.
Customizable Dashboards:
Create dashboards for managers and admins to visualize and analyze data.
Admin Dashboard:
System Management:
Manage user accounts, system settings, and monitoring configurations.
Monitoring Overview:
Provide an overview of monitoring activities, alerts, and system performance.
Integration and Testing:
External Integrations:
Integrate with other HR or project management tools (e.g., Trello, Asana) for seamless workflow management.
Testing:
Conduct functional, usability, and performance testing of the system.
3. Technical Specifications
Platform: Web-based application with potential desktop and mobile app support.
Technology Stack:
Frontend: HTML, CSS, JavaScript (frameworks like React, Angular, or Vue.js).
Backend: Server-side language (e.g., Node.js, Python, Ruby on Rails).
Database: SQL (e.g., MySQL, PostgreSQL) or NoSQL (e.g., MongoDB).
