User Registration and Login: Allow users to create accounts, log in securely, and manage their profiles.
Role-Based Access: Define roles with specific permissions (e.g., HR managers, employees, team leads) to control access to various features and data.
Profile Management: Enable users to update personal information, employment details, and career preferences.
Talent Acquisition
Job Posting: Allow HR managers to create and publish job postings.
Application Tracking: Track and manage job applications, including resumes and cover letters.
Candidate Evaluation: Provide tools for evaluating candidates, including resume screening, interview scheduling, and feedback collection.
Performance Management
Goal Setting: Enable employees and managers to set and track performance goals.
Performance Reviews: Facilitate periodic performance reviews with features for rating, feedback, and appraisal.
Feedback Management: Collect and manage feedback from peers, subordinates, and managers.
Learning and Development
Training Programs: Allow users to view and enroll in training and development programs.
Learning Pathways: Provide structured learning pathways and career development plans.
Certification Tracking: Track certifications and training completions.
Succession Planning
Talent Pool Management: Identify and manage high-potential employees for future roles.
Career Pathing: Develop and manage career paths and succession plans for key positions.
Compensation and Rewards
Salary Management: Manage salary structures, bonuses, and other forms of compensation.
Reward Programs: Implement and manage employee reward and recognition programs.
Reporting and Analytics
Performance Metrics: Generate reports on performance metrics, such as goal achievement and review outcomes.
Talent Insights: Provide analytics on talent acquisition, development, and retention trends.
Compliance Reporting: Generate reports to ensure compliance with labor laws and internal policies.
Integration
HR Systems Integration: Integrate with other HR systems like payroll, benefits management, and applicant tracking systems (ATS).
Learning Management Systems (LMS): Integrate with LMS platforms for seamless training management.
Communication and Collaboration
Internal Messaging: Provide messaging and communication tools for collaboration between employees and managers.
Document Sharing: Allow users to share and collaborate on documents related to performance reviews, training materials, etc.
Security and Privacy
Data Protection: Ensure secure storage and transmission of sensitive employee data.
Access Control: Implement strong authentication and authorization to prevent unauthorized access.
Non-Functional Requirements
Performance
Response Time: Ensure quick response times for user interactions, such as loading pages, generating reports, and processing applications.
Scalability: Design the system to handle increasing numbers of users, data, and transactions without performance degradation.
Reliability
Uptime: Aim for high availability with minimal downtime (e.g., 99.9% uptime).
Error Handling: Implement robust error detection and recovery mechanisms to maintain system stability.
Security
Data Encryption: Use encryption to protect data in transit and at rest, especially for sensitive employee information.
Access Control: Implement strong access control measures to safeguard data and functionalities.
Compliance: Adhere to relevant regulations and standards for data protection, such as GDPR or CCPA.
Usability
User Interface: Design an intuitive and user-friendly interface for ease of navigation and interaction by HR professionals, managers, and employees.
Accessibility: Ensure the system is accessible to users with disabilities, complying with standards such as WCAG (Web Content Accessibility Guidelines).
Compatibility
Device Compatibility: Ensure the system is accessible across various devices, including desktops, tablets, and smartphones.
Browser Compatibility: Support major web browsers to accommodate different user preferences.
Maintainability
Code Quality: Develop clean, well-documented code to facilitate maintenance and future updates.
Modular Design: Use a modular architecture to allow for easy enhancements and scalability.
Backup and Recovery
Data Backup: Implement regular automated backups to prevent data loss and ensure data integrity.
Disaster Recovery: Develop and test a disaster recovery plan to restore system functionality in case of major failures.
Support and Documentation
Help Desk: Provide support through helpdesk tickets, live chat, or email.
Documentation: Offer comprehensive user guides, administrator manuals, and training materials.
Scalability
System Growth: Design the system to accommodate future expansion, including additional features, users, and data.
Load Handling: Ensure the system can handle varying loads and peak usage times effectively.
