Functional requirements of Wholesale Inventory Management System with non-functional
Functional Requirements
- Inventory Tracking
- Real-Time Tracking: Monitor inventory levels in real-time across multiple warehouse locations.
- Stock Updates: Automatically update inventory counts based on incoming and outgoing transactions (e.g., purchases, sales).
- Order Management
- Order Processing: Manage wholesale orders from creation to fulfillment, including order entry, tracking, and status updates.
- Order Fulfillment: Pick, pack, and ship orders, with options for partial shipments and backorders.
- Warehouse Management
- Location Management: Define and manage storage locations within the warehouse, such as shelves and bins.
- Putaway and Picking: Manage the putaway of received goods and optimize picking processes for order fulfillment.
- Supplier Management
- Supplier Information: Maintain detailed records of suppliers, including contact information, product offerings, and pricing.
- Purchase Orders: Create and manage purchase orders to replenish stock, including tracking delivery and payment statuses.
- Product Management
- Product Catalog: Maintain a catalog of products with details such as descriptions, pricing, and inventory levels.
- Product Variants: Manage different variants of products, such as sizes, colors, or packaging.
- Pricing and Discounts
- Price Management: Set and update wholesale pricing for products, including tiered pricing based on order volume.
- Discounts and Promotions: Manage discounts and promotional offers for bulk purchases or specific customers.
- Reporting and Analytics
- Inventory Reports: Generate reports on inventory levels, turnover rates, and stock movements.
- Sales and Order Reports: Track sales performance, order trends, and customer purchasing behavior.
- Financial Reports: Produce reports on financial aspects such as revenue, costs, and profitability.
- Integration
- ERP Integration: Integrate with Enterprise Resource Planning (ERP) systems for seamless data exchange and operational efficiency.
- Accounting Integration: Connect with accounting systems to manage invoicing, payments, and financial reporting.
- User Management
- Role-Based Access: Define and manage user roles and permissions to control access to different system features.
- User Activity Logs: Track user activities and system changes for auditing and security purposes.
- Alerts and Notifications
- Low Stock Alerts: Notify users when inventory levels fall below predefined thresholds.
- Order Status Notifications: Send notifications for order confirmations, shipping updates, and delivery status.
- Mobile Access
- Mobile Compatibility: Ensure the system is accessible via mobile devices for on-the-go inventory management and order processing.
- Barcode/RFID Integration
- Scanning: Support barcode and RFID scanning for accurate inventory tracking and management.
Non-Functional Requirements
- Performance
- Scalability: The system should handle increasing volumes of inventory data, transactions, and users without performance issues.
- Speed: Ensure fast response times for inventory queries, order processing, and reporting.
- Reliability
- Uptime: High availability with minimal downtime to ensure continuous operation and data access.
- Data Integrity: Accurate and consistent handling of inventory data and transactions.
- Security
- Authentication/Authorization: Secure login and role-based access controls to protect sensitive information and system functions.
- Data Encryption: Encrypt data both in transit and at rest to safeguard information.
- Compliance: Adhere to relevant data protection regulations (e.g., GDPR, CCPA) for managing user and financial data.
- Usability
- User Interface (UI): Intuitive and user-friendly design for ease of navigation and operation.
- User Experience (UX): Ensure a smooth and efficient workflow for inventory management, order processing, and reporting.
- Compatibility
- Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari).
- Platform Compatibility: Support various operating systems and devices, including mobile devices.
- Maintainability
- Code Quality: Well-structured and documented code for ease of maintenance and future updates.
- Updates: Regular updates to address bugs, improve features, and adapt to new requirements.
- Accessibility
- Inclusivity: Adhere to accessibility standards (e.g., WCAG) to support users with disabilities.
- Multi-Language Support: Provide multilingual capabilities to accommodate a diverse user base.
- Backup and Recovery
- Data Backup: Regular and automated backups to prevent data loss and ensure recovery in case of system failures.
- Disaster Recovery: Procedures for restoring system functionality and data after significant disruptions.
- Interoperability
- Standards Compliance: Adherence to relevant standards and protocols to ensure compatibility with other systems and tools.